The Best Way to Rent or Lease a Coffee Machine

Once you have decided on your chosen coffee machine, the next step is to figure out the most cost effective way for you to purchase it, without any unnecessary expenses.

Circumstances will be different, depending on whether you are in education, retail, catering, or in the office and will have a set budget to spend. Here are some of the pros and cons of renting, leasing and buying a machine to help you make the right decision.

Is there a difference between renting and leasing a coffee machine?


Yes, there is a huge difference between renting and leasing a machine. When you lease a machine you are agreeing to the leasing company’s terms and conditions. You will be paying for the machine in instalments and will not officially be yours until you have paid back the full amount owed. You can however use the machine freely.


Renting a commercial coffee machine, on the other hand, is just like renting a property. If you choose to rent, you will be hiring the machine outright for a predefined period of time. You will have the opportunity to extend your rental agreement if you are satisfied with the machine. In some cases, when renting a machine you are likely to also receive the additional benefits of a full barista training programme and access to technical support to improve your experience of using the machine.


The good news is that there are many different alternatives for you to consider when purchasing a machine and you are never short of options.

espresso pouring into cup

The Pros and Cons of Renting a Machine


  • Most rental agreements are inclusive of maintenance and breakdown cover, to protect you in case anything goes wrong with the machine.
  • You can estimate and calculate how much the machine will be costing you each month.
  • You can agree on short term rental deals if you are looking to hire the machine for day events including conferences and exhibitions.
  • You will have the option to extend your rental agreement if you are satisfied with the product.
  • However, you will not have the option to buy the machine outright.
  • If you decide on renting the machine long-term, it could become quite expensive and would be more cost effective to buy the machine to save you money.

The Pros and Cons of Leasing a Machine


  • Leasing is a great way of test driving the machine to check it suits your business requirements and is worthy of purchase.
  • If you are satisfied with the machine, you will have the option to buy it at a reduced price.
  • You can adjust your payments if you want to upgrade your equipment.
  • You can save money for other business related investments.
  • However, you will have to pay penalties and fees if you decide to terminate your contract.
  • Leasing a machine means that it will be tax-deductible whereas purchasing it outright isn’t.
  • The leasing price can become more expensive than the purchase price.

There are advantages and disadvantages of both renting and leasing. It is always important to consider all aspects of both options, while also considering the needs of your business.

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