Accounts Payable Assistant – 12 Month FTC

Liquidline is the fastest-growing commercial coffee solutions provider in the UK and Ireland—not that we’re bragging! Our customers are companies that take pride in offering quality refreshments to their employees and clients. Our success is built on outstanding customer service, hard work, and a strong team culture. We believe in delivering WOW experiences to both our customers and our valued employees. We are proud to be Great Place to Work® certified, a testament to our dedication to fostering a culture of support, growth and development, as well as promoting well-being, and winning together. With our core company values—passion, thoughtfulness, responsiveness, innovation, and smart working—at the very heart of our business, we are committed to cultivating an environment that inspires excellence.

We are looking for an Accounts Payable Assistant to join our busy accounts department to support in maintaining the purchase ledger for our UK and Ireland companies and working closely with our suppliers. You will have a passion for working and building relationships with various teams across the business, fantastic attention to detail and be a great team player, as this is a key role within the busy finance team. You will have a positive attitude and approach, a desire to learn and improve processes and always be helpful, welcoming and thoughtful to others. 

This position is a 12 Month Fixed Term Contract. 

The Role – Accounts Payable Assistant

• ​Support the Transactional Finance Manager in maintaining accurate and timely supplier accounting records
• ​Create and update supplier master data, including verifying bank details.
• Process, code and post supplier invoices and payments (including Direct Debits and Proformas).
• Match invoices to purchase orders and resolve discrepancies with internal teams and suppliers.
• Manage invoice disputes, place items on hold, and process credit notes when resolved.
• Download invoices from supplier portals and maintain account security.
• Reconcile supplier statements and manage supplier refunds.
• Maintain the supplier inbox and respond to queries promptly.
• Work collaboratively across the finance team to ensure smooth purchase‑to‑pay operations.
• Assist with audit and supplier reporting tasks.

What You Will Need in the role of Accounts Payable Assistant

• A minimum of 1 years experience working in a related finance role, with experience of the purchase ledger, cash book and reconciliations. 
• Understanding of the purchase to pay process and how the finance team and other departments impact this. 
• Understanding of various banking transactions and processes, such as Direct Debit, BACS and standing orders. 
• Knowledge of good customer service and the part the team plays in delivering customer satisfaction. 
• Ideally be studying towards a professional accountancy qualification, such as AAT Level 3 or above. 
• IT Proficient with a good understanding of MS Office products and ERP systems. 
• Tenacious to get things done and responsive to meet deadlines. 

What You Will Learn & What Liquidline Can Offer You

Being a part of Liquidline is more than just a job – it’s a chance to grow, develop and thrive! We are deeply invested in the success of our team and our comprehensive benefits package is designed to support, and reward our employees. The package includes, but is not limited too:

• 25 Days Annual Leave + Bank Holidays: Extra time off to rest and recharge.
• Long Service Annual Leave Entitlement & Buy/Sell Scheme: More flexibility for your time off needs.
• Candidate Referral Program: Help grow our team and earn rewards
• Company Bonus Scheme: Celebrate success with us. 
• Enhanced Sick Pay: Supporting you when you need it most
• Enhanced Parental Leave: Comprehensive support for your family journey 
• Salary Sacrifice Pension Scheme: Save for your future with ease.
• Life Assurance & Income Protection (UK Only): Peace of mind for you.
• ​HSF Health Plan: Access affordable healthcare.
• ​YuLife Wellbeing Platform: One stop shop for wellbeing, rewards and support.
• ​Employee Assistance Programme: Mental health support, virtual GP services and more.
• ​Menopause Support via Stella App: Tailored support for this stage of life.
• ​Lunch on Liquidline & Bi-Annual Conferences: Enjoy lunch on Liquidline, and Bi Annual company conferences.

Liquidline is a fast-growing, family owned business that has expanded from 92 to over 300 employees since 2020. With ambitious plans for the next five years, there’s never been a better time to join us! Our dynamic and innovative environment offers endless opportunities for personal and professional growth.

We are proud to be an Equal Opportunities Employer, treating everyone with fairness, respect and appreciation. At Liquidline, we embrace diversity and value the unique experiences and perspectives of every individual. Together, we are always Winning Together!